The contents of a commercial building inspection report are extremely different than those of a residential inspection report, and there are numerous things that can be easily missed. If a client is relying on your commercial building inspection report, it can become extremely important that you complete it as thoroughly as possible.
There are many reasons why a commercial building inspection report can become very important, including in price negotiations. Sometimes these kinds of reports are requested by a building owner for insurance reasons or even refinancing with their financial lender.
Your report needs to cover off everything from the building’s foundation to the roof and all points in between. There are electrical systems, lighting and plumbing systems that need to be inspected and reported on. In addition, it is crucial to identify where repairs are urgently required, the reasons why they are needed, and a cost estimate for those repairs.
If there is evidence of water damage or something that can cause a lot of damage, you need to identify the source of the problem, and indicate this in your commercial building inspection report. This will alert the building owner to the need for repairs and allow them to hire the appropriate contractors to remediate the issue before it is too late.
For building inspectors, the commercial building inspection report can be extremely time consuming, not just because of the length of time of the site visit, but also the preparation of the report afterwards. If you find that you are conducting more commercial building inspections, you will want to invest in a software program that is not only intuitive, but covers off all aspects of the preparation of a good and complete report.
With a good software program, preparing a commercial building inspection report can be simplified and you can be sure that you won’t miss any important points. Such a software program should have drop down menus where you can simply insert phrases or sentences, saving much time and effort. The program should have a checklist of each aspect of the inspection, and it should easily be able to prepare your report for you once you input the required information.
The software can shorten your site visit as well, by giving you a list of what you must inspect, and how to examine specific systems for problems. Certain items are not usually included in your report such as fire extinguishers and fire prevention, and elevators, because these are separately contracted out to service providers and they have their own inspection regimes.
In addition, it should be simple to add photographs to your report and your digital signature. Once your report has been completed, you should be able to save it in a format that can be emailed to your client for speedy delivery. If you are concerned about the expenditure of such a program, you should know that the cost of the software can be fully recovered after the completion of just one or two inspection reports.
We offer the Pre-Spect ASTM Commercial Report Writing Software Focus Edition as a great solution for your report writing needs.
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